Training on Report Writing for Monitoring and Evaluation is a course designed to be practical thus equipping participants with real-world skills they can apply in their daily M&E tasks. The hands-on sessions will help them directly apply the concepts they learn throughout the course.

Course Objectives

At the end of the Report Writing for Monitoring and Evaluation Course participants will be able to:

• Structure their M&E and training reports appropriately;
• Apply reporting principles while writing their M&E and training report;
• Analyze and integrate quantitative and qualitative data appropriately for presenting project facts and findings in the report;
• Draw proper conclusions and recommendations.

Who Should Attend

• M&E Professionals
• Project Managers,
• Data analysts,
• NGO Staff,
• Government Officers,
• Development Practitioners involved in reporting M&E activities.

Course Duration

Classroom- Based    5 Days

Online -Based           7 Days

Course Outline

Module One: Introduction to Report Writing for M&E

• Overview of Monitoring and Evaluation in Project Management
• The purpose and importance of M&E reports
• Types of M&E reports (Progress, Annual, Evaluation reports, etc.)
• The audience for M&E reports and their expectations
• Key challenges in M&E reporting

Module Two: Report Writing and its Principles

• Characteristics of a quality report
• Importance of a quality report
• Structure of a monitoring report
• Structure of an evaluation report
• Reporting against indicators

Module Three: Structure of an M&E Report

• How to write an executive summary
• How to write an introduction
• How to write objectives
• How to write methodology
• How to write findings and results
• How to write a conclusion and recommendation
• How to make a report gender sensitive

Module Four: Writing Clear and Concise Reports

• Best practices for clear and concise writing
• Common writing pitfalls and how to avoid them
• Tailoring reports to different audiences (donors, management, stakeholders)
• Writing actionable recommendations
• Grammar, language, and tone for technical reports

Module Five: Visual Presentation of Data

• Choosing the right chart/graph for your data
• Using tables and figures effectively
• Best practices for labeling and formatting
• Tools for creating visuals (Excel, PowerPoint, online tools)

Module Six: Finalizing the Report and Ensuring Quality

• Report revision process: Editing, proofreading, formatting
• Quality control: Ensuring data accuracy, logical flow, and alignment with objectives
• Meeting deadlines and delivering timely reports
• Final checklist for M&E reports

General Notes

1. This training workshop will be facilitated by competent professionals using a blended learning approach comprising presentations, guided sessions of practical exercise, web-based tutorials, and group work.
2. Our facilitators are seasoned industry experts with years of experience, working as professionals and trainers in these fields.
3. Upon completion of the course, participants will be issued with a certificate.
4. Training manuals and additional reference materials are provided to the participants.
5. This course can be tailor-made to meet organization-wide needs.