In today’s digital landscape, the protection of sensitive information is paramount, especially for records management professionals who handle critical data daily. This specialized training course on cyber security for records management professionals focuses on the essential cybersecurity skills and knowledge required to safeguard records and ensure compliance with data protection regulations.

What you will learn:

By the end of the course, participants will:

• Understand the intersection between cybersecurity and records management.
• Apply cybersecurity best practices to protect records.
• Recognize and mitigate risks throughout the records lifecycle.
• Develop incident response plans tailored to records management.
• Ensure compliance with regulatory and cybersecurity standards.

Who should attend?

This training is ideal for:

• Records managers
• Information governance officers
• Compliance officers
• Data protection officers
• IT professionals involved in records management
• Archivists

Course Duration

Classroom-based  5 Days

Online                   7 Days

Course Outline

Introduction to Cybersecurity for Records Management

Definition and importance of cybersecurity

• Why cybersecurity matters for records professionals
• Evolution of cyber threats and the current landscape
• Key cybersecurity concepts: confidentiality, integrity, and availability (CIA Triad)

Cybersecurity threats affecting records management

• Malware, phishing, ransomware, insider threats, and data breaches

Overview of Records Management

• Core principles of records management
• Records Lifecycle: Creation, maintenance, access, storage, retention, and disposal
• Digital vs. Physical Records: Security considerations
• Regulatory requirements in records management (ISO 15489)
• Intersection of records management and cybersecurity
• How poor cybersecurity puts records at risk
• Importance of cybersecurity throughout the records lifecycle

Legal and Regulatory Compliance in Cybersecurity

• Relevant cybersecurity laws and regulations
• Data protection laws and their impact on records management
• Standards and best Practices (ISO 27001, ISO 15489 and other related standards)
• Key requirements for securing information and records
• Applying ISO 27001 Information Security controls

Assessing Cybersecurity Risks in Records Management

Identifying cybersecurity threats and vulnerabilities

• Risk assessment in the context of records management
• Assessing cybersecurity risks across different stages of the Records Lifecycle
• Developing a Risk Mitigation Strategy

Cybersecurity risks specific to digital records

• Unauthorized access, data corruption, and data loss
• Threats in physical record management: Theft, tampering, unauthorized disposal

Cybersecurity Controls and Strategies for Records Management

Implementing Access Control Measures

• User authentication, authorization, role-based access, and Multi-Factor Authentication (MFA)
• Best practices for assigning permissions in Records Management Systems (RMS)

Encryption and Data Security

• How encryption protects records in transit and at rest
• Best practices for encrypting digital records

Secure Handling of Digital and Physical Records

• Digitization: Ensuring Security in Scanning and Storage

Secure Record Storage and Archiving

Cybersecurity Challenges in Cloud-Based Records Management

• Security risks in cloud environments (Third-Party Risks, Data Ownership)
• Implementing cloud security best practices (Encryption, Monitoring)
• Legal requirements in Cloud Storage

Ensuring Secure Archiving of Records

• Digital Preservation Techniques (Redundancy, Version Control, Encryption)
• Securing long-term access to digital archives
• Best practices for secure record disposal

Cyber Incident Response for Records Management

Building an Incident Response Plan (IRP)

• Key components of an IRP: Identification, Containment, Eradication, Recovery, and Lessons Learned
• How to respond to a cyber-attack affecting records
• Roles and responsibilities in Incident Response for Records Management

Recovery from Cybersecurity Breaches

• Data Recovery: Backups, Restorations, and Forensics
• Handling data corruption and loss
• Ensuring record integrity after a breach

Business Continuity and Disaster Recovery for Records Management

Developing a Business Continuity Plan (BCP)

• Ensuring continuity of records access and management during crises
• Integrating cybersecurity and records management into BCP

Disaster Recovery Planning for Records

• Backups and redundancies for digital and physical records
• Best practices for securing records during cyber attacks
• Testing and improving your disaster recovery plan

Auditing, Monitoring, and Continuous Improvement

Conducting Cybersecurity Audits for Records Management Systems (RMS)

• Key Audit Criteria: Data Access, Encryption, Retention, and Deletion
• Tools and techniques for monitoring compliance
• Internal vs. External Audits: Ensuring preparedness for regulatory inspections

Continuous Improvement in Cybersecurity and Records Management

• Building a culture of Cybersecurity Awareness in Records Management
• Keeping up with emerging threats and technology
• Regularly updating security protocols and policies​.

Key Notes

• This course will be delivered by experienced trainers with expertise in Cyber Security and Information/Records Management.
• Upon completion of the course, participants will be issued with a certificate
• Training manuals and additional reference materials are provided to the participants
• This course can be tailor-made to meet organization-wide needs.