The main objective of this course is to empower participants with

• Complete knowledge and understanding of procurement management processes and functions of the supply chain
• The understanding and experience to set up a seamless, streamlined procurement management process for your organisation, showcasing your skills and potential to effectively manage higher roles and responsibilities
• Effective negotiation skills to get the best quality raw materials or goods at the best prices
• The necessary skills to maintain good relationships with suppliers to get high-quality goods at the best prices and on time
• The required experience and knowledge to source raw materials and goods from the best suppliers
• The awareness and knowledge of advanced procurement management concepts to enhance efficiency

CONTENT

Overview of Supply Chain Management and Procurement Functions

• Supply chain management activities
• Logistics and strategic cost management
• Risk management
• Negotiation strategies
• Contract management

Principles of Procurement

• Transparency
• Integrity
• Economy
• Openness
• Fairness
• Competition
• Accountability

Four Main Procurement Management Processes

• Planning procurement management
• Conducting procurements
• Controlling procurements
• Closing procurements

Critical Procurement Concepts

• Reverse auctions
• Procure to pay
• Source to pay

Critical Steps in the Procurement Process

• Conduct an internal needs analysis
• Assess the supplier market
• Collect supplier information
• Develop a sourcing/outsourcing strategy
• Implement the sourcing strategy
• Negotiate with suppliers and select the winning bid
• Implement a transition plan or supply chain improvements

Stages of Procurement Maturity

• Reactive
• Proactive
• Strategic joint value

Procurement Planning and Implementation

• Spend analysis
• Kraljic matrix
• Supplier performance assessment
• Procurement leveraging
• Procurement software

Necessary Elements for a Procurement Plan

• Procurement team
• Item requirements
• Supplier selection
• Bids and acceptance

Procurement Fraud

• Kickbacks and corrupt payment
• Corrupt influence
• Collusion/manipulation by bidders
• Billing fraud
• Conflicts of interests
• Delivery fraud

e-Procurement Value Chain

• Indent management
• e-Informing
• e-Tendering
• e-Auctioning
• Vendor management
• Catalogue management
• e-Purchasing
• e-Ordering
• e-Invoicing
• e-Contract management

Responsibilities of a Procurement Officer

• Staff supervision
• Product purchases
• Data handling
• Communication with suppliers
• Procurement management plan creation
• Request for proposal and bid invitation preparation and release

Areas of Key Performance Indicators of Procurement Officials

• Inventory
• Supplier performance
• Buyer performance
• International/Local spend analysis

Procurement Management Challenges

• Supplier-related issues
• Strategy selection
• Reducing costs/achieving savings
• Maintaining accurate data
• Stakeholder management
• Risk mitigation
• Finding right tools
• Recruiting, retaining and training talent
• Managing requests for proposal/quotation process

FOR WHOM:

Stores Purchasing and Logistics Personnel in the Public and Private Sectors

TRAINING METHODOLOGY

The training methodology combines lectures, discussions, group exercises and illustrations. Participants will gain both theoretical and practical knowledge of the topics. The emphasis is on the practical application of the topics and as a result participant will go back to the workplace with both the ability and the confidence to apply the techniques learned to their duties.