Contracts: Bidding, Evaluation, Negotiation and Award Course

Every commercial project needs a professional contracting approach if it is to achieve its objectives. There are many aspects of the job to consider: the procurement processes must be transparent, efficient, and well managed; the right commercial contract model needs to be selected; the company must make sure it chooses an able and affordable contractor; the scope of work must be well defined. The risks must be appropriately divided between the parties, and the consequences of late or poor performance must be reflected in the contract and managed appropriately. The contract must be administered effectively to keep the job on track, and if changes are required, the contract should facilitate the variations.

The Contracts: Bidding, Evaluation, Negotiation and Award training course will cover all different aspects of bidding, to help participants become better aware of the activities incorporated in the bidding process, bid evaluation negotiation and contract award.

Important Features

• The important features of the Contracts: Bidding, Evaluation, Negotiation and Award training course are:
• Determine various risks associated with preparing the bid package.
• Implement a dynamic and ethical evaluation criterion.
• Understand the importance of ethics in the bid process.
• Improve the negotiation skills to get the win-win result.
• Effective management of pre- and post-contract activities

Learning Objectives

By the end of the Contracts: Bidding, Evaluation, Negotiation and Award training course, participants will be able to:

• Define the bidding cycle and strategies.
• Identify the different options of bidding.
• Learn ways to maximize value of supplies and services.
• Define the essential bid documentation.
• Apply best practices in screening vendors and prequalification.
• Identify different negotiation styles and tactics.
• Develop advanced practices in bidding and evaluation process.
• Define the contract pre-award and post award activities.

Target Audience

• Contract Managers and Administrators
• Contract Analysts and Engineers
• Buyers, Purchasing Professionals and Procurement Officers

• Anyone involved in the planning, evaluation, preparation and management of commercial bids and contracts for the purchase of services, materials or equipment.

Training Methodology

The facilitator will deploy a full range of lively and interactive training methods, including exercises, role plays, case studies, practice sessions and group discussions. Each topic will be underpinned by a presentation that highlights key issues to focus on. The learning experience will be supported by a reference manual containing examples of best practice. Discussions will enable participants to share their own experiences with the rest of the group.

Course Contents

Day 1 - Bidding Process

Key Topics:

• Elements of Competitive Bidding Process
• Selecting the right Contracting Strategy
• Principles of Bidding
• The Bidding Cycle and Bidding Options
• E-Bidding
• Invitation to Bid Documentation
• Running the Bidding Process

Day 2 - Selecting The Right Suppliers

Key Topics:

• Criteria for Pre-qualifying Suppliers
• Integrating the Supplier Selection Process
• Detailed Supplier Investigation
• Performing a Supplier Assessment
• Setting Acceptance Criteria and Selection
• Engaging Suppliers during the Bid Process

Day 3 - Evaluating the Bid

Key Topics:

• Evaluating a Bid Objectively
• Developing Bid Evaluation Criteria
• Methods of Payment
• Technical and Commercial Evaluations
• Evaluation of Cost Breakdowns

Day 4 -Effective Negotiation

 Key Topics:

• Principles of Negotiation
• Planning a Negotiation
• Negotiation Objectives, Styles and Strategy
• Power in Negotiation
• The Negotiation Meeting and Follow-up

Day 5 -Contract Award and Management

 Key Topics:

• Forming a Contract
• Common Contract Terms
• Standard Forms of Contract
• Contract Award
• Dispute Resolution Procedure
• Performance   Management